If you're looking for information about Zoom's general use, please also check this page for videos:  https://helpdesk.findlay.edu/a/solutions/articles/13000102667


  

Before You Start:

To host a meeting with Zoom, you must have the Zoom Desktop Client software installed on your computer or device. If applicable, visit https://zoom.us/download to download and self-install the Zoom Desktop Client on a computer. For a mobile device, launch your app store, search, and download and install the Zoom app.

 


SETUP & CONFIGURATION



Zoom Web Portal:  

Visit https://findlay.zoom.us/ and select 'Sign in', enter your University of Findlay email address and password. Upon signing in you will be taken to your Profile page.

 

Highlights of this page are:

  • Setting your profile picture (persists through the Zoom platform).
  • Editing your Personal Meeting ID/Personal Link.
  • This is your personal dedicated virtual meeting space. You can use it at any time or schedule it for future use.


After configuring your profile, we recommend going to the Meeting Settings tab to configure your preferences based on how you would like to conduct meetings.

  

Zoom Desktop Client: 

  • Once the Zoom Client for Meetings is installed, click the Sign In button.


 or


  • Click “Sign In with SSO"


  • When prompted for a domain, you will type "findlay".  The completed prompt will read: findlay.zoom.us


  • Your web browser will open and you will be prompted to enter in your UFnet username and password on the login screen.



  

You now have the Zoom client for Meetings installed. Best practice is to have Zoom start when your computer boots up.  

Learn more: Zoom Client Settings

  • On Windows, go to the Zoom client and click on “Settings” at the top right. Click on General and then check the box that says, “Start Zoom when I start Windows”.
  • On Mac, right-click the Zoom app in the Dock, select Options > Open at Login.

   


SCHEDULING ZOOM MEETINGS


 

Zoom offers you several ways to schedule your meetings. If you’re using Google calendar or Outlook, we recommend installing an applicable plug-in or extension for ease of use and efficiency when scheduling Zoom meetings. See below for additional information.

Learn more: Scheduling with Zoom

 

Web Portal

  • Log in to https://findlay.zoom.us/
  • Click “Schedule a Meeting” in the top navigation bar
  • Input details for the meeting and click “Save”
  • You can then copy the URL or Invitation or add to your calendar with available plug in

  

Zoom Desktop Client

  • Click “Schedule” button on the Zoom App
  • Input details for the meeting and click “Save”
  • You can then copy the URL or Invitation or add to your calendar with available plug in

  

Outlook Plugin – Video Tutorial & Instructions

  • Download the Zoom Outlook plugin from zoom.us/download
  • Create a New Meeting in Outlook
  • Click “Add Zoom Meeting”
  • Input Zoom Details for the meeting and click “Continue”
  • Update invitation details and hit “Send”

  

Zoom Extension for Google Calendar – Video Tutorial & Instructions            

  • Download the Zoom extension for Chrome or Firefox from zoom.us/download
  • Create a new meeting in Google Calendar
  • Click “Make it a Zoom Meeting”
  • Update invitation details and hit “Save”

  

Details on additional features for scheduled meetings can be found here:

 


IN-MEETING CONTROLS


 
Audio 

When starting/joining a meeting, you can join the audio by phone or computer. 

  • Choose “Join Audio by Computer” to connect your computer's mic and speakers to the Zoom Meeting.  You can test your Audio sources by using the “Test Computer Audio” link when joining.
  • Choose “Phone Call” and dial the number provided.  Enter the Meeting ID and make sure to input the “Participant ID”

Clicking on the Mic icon will let you mute and unmute your audio once connected 


Video

Access Video settings before or during a meeting by clicking on the “Settings” icon on your Zoom Desktop Application.  On the Video tab, you can preview and change your camera source via the down arrow. Clicking on the Video icon will let you start and stop your video feed. 

 

Invite Participants

During a meeting, click “Invite” to send meeting information to more participants by email, Zoom chat, phone, or room system.

  

Manage Participants

When hosting a Zoom meeting, you have additional controls available to help manage your participants. Attendees can only view the other participants.

  

Share Screen

  • Click Share Screen
  • Choose to share your; desktop, specific application, whiteboard, camera feed
  • All participants in your meeting can share their screen
  • During screen sharing you and your attendees can use the Annotation tools for drawing, pointing, highlighting, etc.

  

Chat

  • Click “Chat” to start an in-meeting message with participants in the meeting
  • The dropdown on the chat window will allow you to message Everyone or a specific participant

  

Record

As a host, you can record the meeting to either the Zoom cloud or your local machine. 

  • Click on the “Record” icon in the toolbar
  • Choose to record to the Cloud or Local machine
  • Recordings will be processed once the meeting ends