When you join a SharePoint site, you automatically gain access to its primary document library, commonly called the “Departmental Share.” However, if you are the site owner and the site includes additional document libraries, you are not required to share those with all members. You can limit access to specific individuals as needed.


Please follow these steps to give direct access to those libraries that are meant not to be shared with the entire membership of a SharePoint site:


  1. Access the document library you wish to grant permissions.
  2. Click the gear icon in the upper-right corner of the site.
  3. Click 'Library Settings'.
  4. Click the 'More library settings' link.
  5. Under the 'Permissions and Management' section, click the 'Permissions for this document library' link.
  6. Click the 'Grant Permissions' button in the toolbar.
  7. In the pop-up box, enter the name(s) and select the person(s) you need to give access to this document library.
  8. Once these people are entered, you can either send a message to them using this message box.
  9. Click the 'More Options' link to select the level of permissions for these invited users from the drop-down box.
  10. If you do not want to send an email to these users, deselect the 'Send an email invitation' check box.
  11. Click the 'Share' button when you are ready to grant this access.


If you require any assistance in granting this type of access, please reach out to ITS using the information below.


If you have any questions or issues, contact Technology Support Services

Call 419-434-4357 x2 (ATS)

or send an email to:

helpdesk@findlay.edu