ITS Help Desk

Meeting chat

To access the meeting chat, select Chat . From here, you can view and participate in the meeting group chat. To hide it, select Chat  again.

To chat with individual participants, use the People option and hover over or click on the person's picture.  There, you can Send a quick message, or use the Chat  button to open a Teams chat window with that person.

Alternately, you can chat with others independently from the meeting window using the Teams app.

Show or hide all participants

If you'd like to see a list of everyone in a meeting—or a list of others invited but not currently in the meeting—select People .

The meeting participants will show on the right side of your screen. Above the list of participants, you can also invite someone to the meeting or share the meeting invite.

To hide the list, select People  again.

Hover over a person's name here to see More options ... including the ability to remove, mute/unmute, or make them a presenter/attendee.

Raise your hand

Raise your hand during a meeting to let others know you have something to share without interrupting the speaker. 

To raise or lower your hand:

1. Select Raise  .

Others will see that your hand is raised, and in which order it was raised if others have their hands raised.

Express a reaction

React to something someone is saying during a meeting by choosing an emoji reaction.

To react in a meeting: 

1. Select React .

2. Choose the emoji you want to express.

When you choose a reaction, the emoji will appear for a few seconds in the meeting window for participants to see.

Change your view

Change how you see other participants by selecting View  and choosing from different meeting views. See more or fewer participants at a time, join everyone in Together mode, and more.

Create a breakout room

If you're a meeting organizer or presenter who's been appointed a breakout rooms manager, you can select Rooms  to create and assign people to breakout rooms.

If you have one of these roles, clicking Rooms will allow you to choose the number of rooms you'd like to create (up to 50) and how participants will be assigned to those rooms. Then click Create rooms.

Use Copilot

If you have a Copilot license, select Copilot   for AI-powered meeting features. Prompt a meeting summaries, to-do lists, and much more. 

Add an app

If you're a meeting organizer or presenter, you can select Apps  to search for and add an app for the meeting.  Example:  Polls

More actions

Select More actions  to open a menu and access other actions you can take in the meeting.

Some popular options you'll see in the more actions menu include Start recording, Apply background effects, and Turn off incoming video.  You can also change your meeting options here through Settings > Meeting options.

Turn your camera on or off

To turn your camera on:

1. Select the dropdown arrow next to Camera  to preview your video, change your background, and more.

2. Select Camera  to turn it on.

To turn your camera off, select Camera  again.

Mute or unmute your mic

If you're already muted in a meeting and you'd like to speak:

1. Select the dropdown arrow next to Mic  to adjust your sound settings or choose a microphone to use.

2. Select Mic   to turn it on.

To mute your mic, select Mic again.

If you want to test your microphone, in the dropdown menu you can unmute and check that your microphone is picking up audio.

Share your screen

To share your screen or other content during a meeting:

1. Select Share .

2. Choose to present your entire screen, a window, a PowerPoint file, or a whiteboard.

Leave or end a meeting

To leave a meeting, select Leave . If you're the meeting presenter, you can also select the dropdown and choose End meeting. Only meeting presenters can end meetings.