Creating a webinar in Microsoft Teams is a straightforward process that allows you to reach a large audience with interactive presentations.  Teams Webinars are available for all University of Findlay users who have an active UFnet account and will allow for a total of 1000 attendees to register for a created event.  Follow these steps to set up and manage your Temas webinar.


Step 1: Schedule the Webinar

  1. In Microsoft Teams, navigate to the Calendar.

  2. Click the dropdown arrow next to "New meeting" and select "Webinar".

  3. On the New Webinar page, enter the title, date, start and end times, and a description for your webinar.

  4. You will be added as the Webinar organizer.

  5. Add any additional Co-organizers (These people must be part of UF and have an active UFnet account).


Step 2: Event Access

  1. By default, the webinar will be Public, open to anyone at UF and outside of UF who can register.  You can change it to "Your organization," which will make the event page and registration only available to those at UF.

  2. By default, 'Enable attendee emails' will be enabled. This allows for automatic emails to be sent to those people who register for the webinar.

  3. You can enable the option to allow the sharing of the event on social media (Public webinar only)

  4. Edit Registration Form: Click "View registration form" to customize it with fields, images, and questions.

  5. Add Presenters and Co-Organizers: Identify co-organizers who can help manage the event and add their details.


Step 3: Configure Meeting Options

  1. Manage Attendee Settings: By default, attendee settings will be set so that audio and video are turned off. You can manage these settings by selecting "Change options" after the webinar has been created.

  2. Control Lobby and Presenter Settings: Adjust who can bypass the lobby, who can present, and other meeting options to ensure a smooth event.


Step 4: Branding and Customization

  1. Add Branding Elements: Customize the registration page with a banner image, logo, and color scheme to reflect your brand.

  2. Presenter Bios: Add content to the presenter bios section, including credentials, headshots, and social media links.


Step 5: Send Invitations and Manage Registrations

  1. Send Registration Link: Share the registration link with potential attendees.

  2. Monitor Registrations: Use the attendee status tab to see who has registered for the webinar.


Step 6: Conduct the Webinar

  1. Prepare for the Webinar: Write a script, create an agenda, and plan the timing of your presentation and Q&A sessions.

  2. Engage Attendees: Use the Q&A and Forms apps to enable questions and polls during the webinar.

  3. Start and Manage the Webinar: Begin the webinar, manage attendees, and switch between slides and demos as needed.


Step 7: Post-Webinar Activities

  1. Access Reports: After the webinar, access and download registration and engagement reports for analysis.

  2. Follow-Up: Send follow-up emails to attendees with additional resources or recordings of the webinar.


By following these steps, you can create and manage a successful webinar in Microsoft Teams, ensuring a professional and engaging experience for your attendees.


If you have any questions or issues, contact Technology Support Services

419-434-4357 x2

helpdesk@findlay.edu